Job Responsibilities : Executive Administrative Assistant – Virtual – (REMOTE Jobs Hiring ASAP)
Salary : Competitive Salary
Company : Crowe
Req #: R-39877
Location: Chicago, IL
Job Category: People and Client Support
Your Journey at Crowe Starts Here:
At Crowe, you have the opportunity to deliver innovative solutions to today’s complex business issues. Crowe’s accounting, consulting, and technology personnel are widely recognized for their in-depth expertise and understanding of sophisticated process frameworks and enabling technologies, along with their commitment to delivering measurable results that help clients build business value.
Our focus on emerging technology solutions along with our commitment to internal career growth and exceptional client value has resulted in a firm that is routinely recognized as a “Best Place to Work.” We are 75 years strong and still growing. Come grow with us!
This position provides administrative support to Partners and Directors in the Consulting Business Unit. This position will require extensive people, communication, organizational, technical, and professional skills, and the ability to continuously prioritize multiple projects, and have a high level of focus on quality, accuracy and confidentiality in all work products and communications. Reports to Business Support Admin Leader and is a member of the Global Services (GS) Team.
Support strategic projects through implementation including change adoption, learning new systems, and developing, editing, and formatting communications and deliverables.
Support Customer Relationship Management (CRM) research, data entry and updates.
Prepare and distribute various communications and create and update spreadsheets, dashboards, and business reports including performing data analysis, summarizing trends, and providing recommendations.
Support client billing process by assisting with the preparation of monthly pre-bills, data analysis, receipt reconciliation, spreadsheets, and invoices accurately and in a timely manner.
Develop, edit, and format correspondence, letters, presentations, proposals, and spreadsheets as well as .pdf files using Adobe Professional.
Research and document information using various Internet search engines and research sites.
Provide calendar management for client or business unit meetings, including administration, scheduling, and communication.
Assist with planning of client or internal meetings, webcasts, or conference calls, including scheduling and communication, maintaining information, and preparing and distributing materials.
Provide assistance as it relates to planning and preparations for speaking engagements, committee involvement and events, including creation and preparation of written and spoken materials.
Assist with SharePoint site content management and administration.
Serve as a technology champion and early adopter to new applications, systems, and work tools to provide feedback and assist clients in acclimating to the new technologies.
Facilitate invoices through accounts payable process.
Coordinate travel arrangements through Concur booking tool or travel agents.
Evaluate and encourage process improvement to provide effectiveness and enhance service delivery.
Support various special projects from start to finish using Microsoft, database or web-based applications including working with others to ensure quality and timely completion.
Five years or greater administrative experience supporting partners and directors in a professional services and/or consulting firm environment is required.
Bachelor’s degree preferred in business administration, organizational development or related field.
Advanced skills in Microsoft Word, Excel, PowerPoint, Adobe Professional, Outlook, and web-based applications are required. Excellent working knowledge of SharePoint, Teams and Concur.
Experience with producing webinars and using meeting technology including audio visual equipment, industry software and web and video conferencing is required.
Working knowledge of using graphics, and ability to bring thought leadership and creativity to the content and design of presentations and materials.
Expertise with data analysis and reporting using advanced Excel functions and pivot tables.
Expertise using Customer Relationship Management (CRM) technology.
Extensive administrative background with experience working on documents, reviewing for quality assurance, and managing administrative projects.
Professional presence and exceptional client service skills, exercising a high level of confidentiality in all work products and communications.
Highly effective presentation, meeting facilitation, and business writing skills including composition, proofing, and grammar.
Ability to build strong working relationships at all levels, internal and/or external to the organization.
Demonstrate openness to new challenges, opportunities, and continuous learning with flexibility and easily able to adapt to changes.
Effective project planning, time management, and negotiation skills with a high energy level and ability to balance and prioritize projects while leveraging others to complete daily responsibilities and projects.
Highly effective problem solving and technical troubleshooting skills with ability with ability to guide or assist clients on use of software, tools, and processes, including leveraging technology to solve business problems.
Excellent critical thinking and analytical skills to manage data, identify and report trends and make recommendations.
Ability to understand and strictly adhere to the quality standards and procedures established by Crowe, including brand standards and guidelines.
Able to work flexible hours and schedule as needed based upon administrative and project work, meetings and events, and peak busy times.
Estimate an annual average of 5% overtime.
Ability to travel based on business need, training, or meetings.
The above statements are intended to describe the essential job functions and level of work performed by individuals assigned to this classification. They are not to be construed as an exhaustive list of all duties performed by personnel occupying this position.
At Crowe, we know that great people are what makes a great firm. We value our people and offer employees a comprehensive benefits package. Learn more about what working at Crowe can mean for you!
How You Can Grow:
We will nurture your talent in an inclusive culture that values diversity. You will have the chance to meet on a consistent basis with your Career Coach that will guide you in your career goals and aspirations. Learn more about where talent can prosper!
More about Crowe:
Crowe (www.crowe.com) is one of the largest public accounting, consulting and technology firms in the United States. Crowe uses its deep industry expertise to provide audit services to public and private entities while also helping clients reach their goals with tax, advisory, risk and performance services. Crowe is recognized by many organizations as one of the country’s best places to work.
Crowe serves clients worldwide as an independent member of Crowe Global, one of the largest global accounting networks in the world. The network consists of more than 200 independent accounting and advisory services firms in more than 130 countries around the world.
Crowe LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Crowe LLP does not accept unsolicited candidates, referrals or resumes from any staffing agency, recruiting service, sourcing entity or any other third-party paid service at any time. Any referrals, resumes or candidates submitted to Crowe, or any employee or owner of Crowe without a pre-existing agreement signed by both parties covering the submission will be considered the property of Crowe, and free of charge.