Executive Assistant/Global Sync Coordinator – Virtual (Remote Jobs Hiring ASAP)

Job Responsibilities : Executive Assistant/Global Sync Coordinator – Virtual (Remote Jobs Hiring ASAP)

Salary : Competitive Salary

Company : Warner Music Group

WMG’s top priority is the safety and wellbeing of its team members, artists and songwriters across the globe. In response to COVID-19, WMG is fully committed to helping its people balance their home and life commitments with flexible working options, virtual wellness sessions, and more. WMG strives to maintain a COVID-free workplace. To that end, being fully vaccinated against COVID-19 is a condition of employment for all US new employees, prior to the commencement of employment. If you are hired, you will be required to provide proof of your vaccination as part of your new employee onboarding process, subject to our legal obligation to make reasonable accommodations in certain limited circumstances.

Job Description:

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we know that each talent makes our collective bolder and brighter. We are guided by four core principles that underpin everything we do across all our diverse businesses:

Music is Everything: Music is our passion, and we can never get enough. Tastes, trends, and tech will change, but great artists and songwriters will always be our driving force.
Global Growth, Local Expertise: Music is a global language. Through communication and collaboration, our success can come from anywhere and translate everywhere.
Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future.

Empowered by People: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career.
We remain committed to Diversity, Equity, and Inclusion. We know it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Job Title:  Executive Assistant/Global Sync Coordinator

A little bit about our team:

The Visual Media Licensing department represents the recorded music rights and offers clients a comprehensive sync licensing service. They work to serve WMG’s extensive catalog and the company’s frontline recorded music labels by strategically developing new opportunities in film, TV, advertising, video games, and new media.

Your role:

Responsible for the Executive Vice President of Global Sync’s day to day calendar, scheduling meetings and calls across the globe and assisting the Film/TV and Advertising teams with administrative duties.

Here you’ll get to:

Schedule meetings and business lunches/dinners/drinks with artists, managers and clients on behalf of the ad department
Assist team in pitches and uploading quote confirmations into internal licensing system
Point person for audio/rights inquiries, WMG contacts, digital whitelisting, updating reference documents
IRI liaison for department, distribute international priority releases and add to playlists to assist with future pitches

Maintain frontline/catalog international and domestic ad trackers for key global colleagues and labels to be distributed on a weekly basis
Upload all new music into Sharp and designate into playlists for team to pitch
Liase with WMUK and studio for monthly “found sounds” audio playlisting
Work with legal team to cross-check and scout for infringements
Assist in maintaining ticket purchases and guestlists for WR, ATL, and 300Elektra tours
Possess extensive knowledge of catalog and new releases
Provide support as needed to the Advertising team

Provides a cross functional role as the central contact for recorded music sync teams within WMG
Organize internal systems such as contact lists, client lists, department lists, department calendars and show calendars
Coordinate internal reporting on a domestic level
Direct questions to the right personnel and departments
Prepare the team for business meetings with creation of reports, reviews, research and systems as needed
Possess extensive knowledge of company wide licensing systems in order to coordinate department and label needs

Coordinate meetings with regional sync departments domestically
Prepare materials as they relate regionally to sync teams
Curate playlists across various platforms for domestic sync teams to use as tools for pitching
Curate licensing reports for artists under WMG umbrella
Have an awareness of new shows/films/products
Possess extensive knowledge of catalog and new releases within WMG
Correspond with artist management to best align business practices and maximize value

About you:

Effectively communicate internally and/or externally in a manner consistent with the company’s Code of Conduct and core values.
Come to work on time without restriction as to time commitment.
Read and understand materials and documents and have the ability to recognize and extract critical data.
Perform all diverse physical tasks necessary to complete all the essential duties and responsibilities of the position.

Work at and utilize all necessary functions of a computer in order to complete all the essential duties and responsibilities of the position.
General computer skills and a working knowledge of Microsoft Office with an emphasis in knowledge of general business practices.
Demonstrate a high level of customer service.
Possess a strong work ethic.
Strong organization skills, high attention to detail.
Strong communication skills (written and verbal).
Ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments while producing quality work and being accountable.
Manage time.
Ability to work well on a team.
Demonstrate ability to be innovative and suggest change/improvements within scope of work.
Anticipates needs and creates efficient and effective processes.
Self-starter, self-motivated, and takes responsibility/ownership of tasks.
Thinks outside the box proactively, strategically and analytically.
Consistently takes initiative.
Demonstrate flexibility and adaptability to changing situations

We’d love it if you also had:

A baccalaureate degree with a major in music, business preferred.
A minimum of two years relevant assistant, coordinator experience
About us:

As the home to 300 Elektra, Asylum, Atlantic, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through  a catalogue of more than one million copyrights worldwide. Redefining what it means to be a music company in the 21st century, our consumer brands include trend-setters like UPROXX, Songkick, HipHopDX, and EMP. We’re the home to WMX – the next generation services division that connects artists with fans and amplifies brands in creative, immersive, and engaging ways – and Alternative Distribution Alliance (ADA) – the ground-breaking global distribution company for independent artists and labels.

Together, we are Warner Music Group: Music With Vision & Voice.

Love this job and want to apply?

Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.

Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.

Thanks for your interest in working for WMG.  We love it here, and think you will, too.


Job Posting Range

Job Posting Ranges are included for NYC based and 100% remote roles where talent can be located in NYC. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

WMG is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law.

Copyright © 2022 Warner Music Inc.

Apply Now

Leave a Reply

Your email address will not be published. Required fields are marked *