Jobs in Baton Rouge | Administrative Coordinator Jobs Hire Now

Job Responsibilities : ADMINISTRATIVE COORDINATOR 1

Salary : n

Company : State of Louisiana

Location : Baton Rouge, LA US

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Supplemental Information

Louisiana is a State as a Model Employer for People with Disabilities.

One (1) job vacancy – This position is located in the Purchasing Division of the Secretary of State Essen Lane Baton Rouge.

THIS IS A PART TIME WAE POSITION. IF HIRED THE MAXIMUM NUMBER OF HOURS WILL BE 1245 PER 12 MONTH PERIOD OR APPROXIMATELY 20 HOURS PER WEEK.


Job Duties Include:
  • Communicate and coordinate with individuals across multiple departments.
  • Accept and receive all incoming deliveries for the agency.
  • Reconcile received goods with active purchase orders and requisitions in the agency’s database.
  • Deliver all goods to the appropriate end user department.
  • Occasionally drive to other state agencies or private businesses to deliver or receive goods.
  • Personally manage and maintain agency catalog inventory.
  • Assist purchasing staff with management of department documents/files and records retention.
  • Assist purchasing staff with any extra tasks that may present themselves.
  • Lifting is a function of this position. Will be called upon to lift 50 lbs occasionally.

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

For further information about this vacancy contact:

Ashley Rathcke HR Specialist

Secretary of State Kyle Ardoin

Human Resource Division

P. O. Box 94125

Baton Rouge LA 70804-9125

ashley.rathcke@sos.la.gov

Qualifications

MINIMUM QUALIFICATIONS:
No experience or training is required.
Job Concepts

Function of Work:
To perform a variety of clerical duties that are routine in nature in support of the staff members and/or operations of an organizational unit or program.

Employees usually follow detailed instructions or procedures. Very limited if any discretion is required in the performance of these duties.

Level of Work:
Entry.

Supervision Received:
General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:
None.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Coordinator 2 by the absence of experienced-level duties that require some independent judgment to perform.

Examples of Work

NOTE: Positions allocated at this level tend to focus on a few examples of work as listed below:

Answers multi-line telephone or switchboards giving routine information and screening calls.

Greets visitors.

Receives sorts and distributes mail.
Collects and prepares for processing time and attendance sheets for department or office.

Performs routine filing of documents and maintains filing systems.

Copies and/or distributes correspondence reports and other documents.

Receives cash checks credit cards vouchers or departmental charges from customers and/or employees in payment for goods or services.

May operate various office equipment (such as copy machine calculator) that requires no special knowledge or previous training.

May deliver and pick-up various materials.

Performs related duties as assigned.

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