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Job Responsibilities : Administrative Specialist III – Circuit Clerk Criminal Division

Salary : n

Company : County of McLean, IL

Location : Bloomington, IL US

Educational requirements : High School

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Position Announcement

Full Time Administrative Specialist III – Circuit Clerk Criminal Divisions

Starting Salary: $19.66/hour

Position Schedule: Monday – Friday 8:00am – 4:30pm; occasional overtime may be required

Position Summary

Under general supervision performs a variety of responsible tasks involved in providing clerical support to court users. Duties include but are not limited to reviewing/processing electronically filed court documents; maintaining records in filing systems databases or spreadsheets; answering a variety of inquiries by telephone or in person. Duties/assignments are performed within established parameters and require the application of established rules and regulations. Work is reviewed by a supervisor periodically for the quality efficiency and effectiveness of work performed.

Essential Duties and Responsibilities

Reviews/processes electronically filed court documents

Establishes compiles maintains and retrieves specialty computer and/or hard copy files or records; takes appropriate actions related to files and re-files as needed

Data entry

Interacts in person by telephone with public attorneys county staff and staff of other jurisdictions

Assists self-represented litigants with electronic filing

Pulls court dockets

Files paper documents

Processes copy requests

Performs calculations; receipt money

Performs related work as assigned

Regular and prompt attendance

Knowledge Skills and Abilities

Knowledge of English composition spelling and grammar

Ability to understand and follow oral and written instructions

Ability to communicate effectively both orally and in writing

Ability to interact with the public and provide information in a polite and efficient manner both in person and on the telephone

Ability to learn rules and procedures and to apply them correctly in varying circumstances

Ability to work with and maintain confidential information

Ability to multi-task

Skill in alphabetical and/or numerical filing

Skill in keyboarding approximately 45 words per minute

Ability to quickly and accurately make mathematical calculations

Legible handwriting

Knowledge of and experience with MS Office (Microsoft Word Excel Outlook and Internet Explorer)

Required Qualifications

High school graduation or possession of a GED Certificate including or supplemented with course work in general clerical or office procedures;

Experience (1 – 2 years) in a general clerical or customer service work related to the functions of the position

OR any equivalent combination of education and experience that would provide the above noted knowledge skills and abilities. Proficiency in MS Office.

The successful candidate must be able to work well with a variety of individuals; have exceptional organizational skills; be detailed oriented; be capable of working independently and meeting deadlines; be self-motivated; able to work with confidential information in an environment of security and trust.

Pre-employment Testing

May be required to complete the Circuit Clerks Clerical Exam and keyboarding test

Must pass a pre-employment background investigation

Physical Attributes/Demands

Sit for extended periods of time. The employee is required to walk or move up to 200 feet from primary desk. The employee is occasionally required to stand and stoop kneel or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.

Work Environment

General indoor office environment. Operation of personal computer phone copier scanner and other general office equipment required on a frequent basis.

Benefits Package

McLean County offers a comprehensive benefits package including:

Medical Dental and Vision Insurance

Medical Member Rewards Program

Health Savings Account (HSA)

Flex Spending Account (FSA)

Dependent Spending Account (DSA)

Supplemental Insurance: Life Critical Illness and Accident

County provided Life Insurance

Illinois Municipal Retirement Fund (IMRF Pension)

Paid time off: vacation days personal days sick days holidays

Identity Protection

Charitable Giving

Employee Assistance Program

About McLean County Government

McLean County is the largest county by land area in the state of Illinois with a population of over 172000. McLean County Government is a fast-moving and dynamic workplace established to locally administer Illinois State laws and serve the community in a variety of ways throughout our multitude of departments. With a $97 million operating budget over 800 employees and an Aa1 Bond Rating McLean County Government is positioned to maintain and expand its reputation for excellence in local government.

To learn more about the services McLean County Government provides the community please visit https://mcleancountyil.gov/. A full list of Departments with a description of their function can be located at https://www.mcleancountyil.gov/8/Departments.

How to Apply

Click Apply Now at the top of this post. Please provide resume and cover letter at time of application.

In order to upload your resume on the application you will see a Resume Upload box. Click on the Select Resume button then navigate to your resume and click Open. Then click on the green Upload Resume button.

In order to upload your cover letter on the application you will see a Document Upload box. Click on the Select Document button then navigate to your cover letter and click Open. Then click on the green Upload Document button.

All Resume Cover Letter and other document uploads must be in one of the following formats: .pdf .txt .doc and .docx. If you are unable to convert your documents to one of these formats please contact us at 309-888-5110.

  • If applying through a third party job board please fill out an application via McLean County Governments Job Board located at https://il-mcleancounty.civicplushrms.com/careers/Jobs.aspx

Confidentiality of your application is maintained upon request.

The selection of an individual for this position is at the sole discretion of the McLean County Circuit Clerk.

McLean County Government is proud to be an Equal Opportunity Employer.

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