Full Time Administrative Specialist III – Circuit Clerk Criminal Divisions
Starting Salary: $19.66/hour
Position Schedule: Monday – Friday 8:00am – 4:30pm; occasional overtime may be required
Position Summary
Under general supervision performs a variety of responsible tasks involved in providing clerical support to court users. Duties include but are not limited to reviewing/processing electronically filed court documents; maintaining records in filing systems databases or spreadsheets; answering a variety of inquiries by telephone or in person. Duties/assignments are performed within established parameters and require the application of established rules and regulations. Work is reviewed by a supervisor periodically for the quality efficiency and effectiveness of work performed.
Establishes compiles maintains and retrieves specialty computer and/or hard copy files or records; takes appropriate actions related to files and re-files as needed
Data entry
Interacts in person by telephone with public attorneys county staff and staff of other jurisdictions
Assists self-represented litigants with electronic filing
Pulls court dockets
Files paper documents
Processes copy requests
Performs calculations; receipt money
Performs related work as assigned
Regular and prompt attendance
Knowledge Skills and Abilities
Knowledge of English composition spelling and grammar
Ability to understand and follow oral and written instructions
Ability to communicate effectively both orally and in writing
Ability to interact with the public and provide information in a polite and efficient manner both in person and on the telephone
Ability to learn rules and procedures and to apply them correctly in varying circumstances
Ability to work with and maintain confidential information
Ability to multi-task
Skill in alphabetical and/or numerical filing
Skill in keyboarding approximately 45 words per minute
Ability to quickly and accurately make mathematical calculations
Legible handwriting
Knowledge of and experience with MS Office (Microsoft Word Excel Outlook and Internet Explorer)
Required Qualifications
High school graduation or possession of a GED Certificate including or supplemented with course work in general clerical or office procedures;
Experience (1 – 2 years) in a general clerical or customer service work related to the functions of the position
OR any equivalent combination of education and experience that would provide the above noted knowledge skills and abilities. Proficiency in MS Office.
The successful candidate must be able to work well with a variety of individuals; have exceptional organizational skills; be detailed oriented; be capable of working independently and meeting deadlines; be self-motivated; able to work with confidential information in an environment of security and trust.
Pre-employment Testing
May be required to complete the Circuit Clerks Clerical Exam and keyboarding test
Must pass a pre-employment background investigation
Physical Attributes/Demands
Sit for extended periods of time. The employee is required to walk or move up to 200 feet from primary desk. The employee is occasionally required to stand and stoop kneel or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.
Work Environment
General indoor office environment. Operation of personal computer phone copier scanner and other general office equipment required on a frequent basis.
Benefits Package
McLean County offers a comprehensive benefits package including:
Medical Dental and Vision Insurance
Medical Member Rewards Program
Health Savings Account (HSA)
Flex Spending Account (FSA)
Dependent Spending Account (DSA)
Supplemental Insurance: Life Critical Illness and Accident
County provided Life Insurance
Illinois Municipal Retirement Fund (IMRF Pension)
Paid time off: vacation days personal days sick days holidays
Identity Protection
Charitable Giving
Employee Assistance Program
About McLean County Government
McLean County is the largest county by land area in the state of Illinois with a population of over 172000. McLean County Government is a fast-moving and dynamic workplace established to locally administer Illinois State laws and serve the community in a variety of ways throughout our multitude of departments. With a $97 million operating budget over 800 employees and an Aa1 Bond Rating McLean County Government is positioned to maintain and expand its reputation for excellence in local government.
To learn more about the services McLean County Government provides the community please visit https://mcleancountyil.gov/. A full list of Departments with a description of their function can be located at https://www.mcleancountyil.gov/8/Departments.
How to Apply
Click Apply Now at the top of this post. Please provide resume and cover letter at time of application.
In order to upload your resume on the application you will see a Resume Upload box. Click on the Select Resume button then navigate to your resume and click Open. Then click on the green Upload Resume button.
In order to upload your cover letter on the application you will see a Document Upload box. Click on the Select Document button then navigate to your cover letter and click Open. Then click on the green Upload Document button.
All Resume Cover Letter and other document uploads must be in one of the following formats: .pdf .txt .doc and .docx. If you are unable to convert your documents to one of these formats please contact us at 309-888-5110.
If applying through a third party job board please fill out an application via McLean County Governments Job Board located at https://il-mcleancounty.civicplushrms.com/careers/Jobs.aspx
Confidentiality of your application is maintained upon request.
The selection of an individual for this position is at the sole discretion of the McLean County Circuit Clerk.
McLean County Government is proud to be an Equal Opportunity Employer.
