McKesson is hiring an Executive Assistant (remote with location preference in Las Colinas or the greater Houston area). The Executive Assistant will support the VP & Head of Business Development and VP of Account Management.
Position Description
The Executive Assistant will provide administrative support to the VP & Head of Business Development and VP of Account Management. Successful candidates will need to quickly learn company operations, policies, procedures, and structure. Handles details of a highly confidential nature. S/He will be expected to perform the following:
Calendar and Meeting Management
Proactively maintain and manage schedules to optimize time and efficiency
Actively participate in the organization, preparation, and attendance of in-person and/or virtual meetings (i.e., logistic, room setup, required materials provided pre and post meeting, refreshment needs, superb notetaking that can be synthesized into executive summaries in word or PowerPoint formats)
Schedule and Coordinate meetings including national conferences and preparation of all meeting materials
General Administration of all communication channels, documents and reports
Respond to communication requests promptly and professionally and deliver General Administrative Mail, Email, Documents and Reports on time, with accuracy and thorough investigation
Create reports and/or executive summary documents at a highly professional level within Word, Excel, or PowerPoint
Phone, Mail & Email – filter incoming calls, mail and emails, and prepare appropriate responses/drafts, as required
Heavy travel management. Coordinate all travel arrangements in a timely and cost-effective manner following policy guidelines (Hotels/restaurants/plane tickets/car reservations)
Expense report management
Onboarding
Proactively ensure provisioning for new team members
Participate in onboarding for instruction on systems and processes, i.e. expense report, benefits opportunities, and basic applications
Project and Task Management
Leads and/or facilitates multiple projects and all associated tasks.
Engaging large cross-matrix teams across the business and outside the business.
Provides professionally created readouts and status updates of projects up until point of completion of the project
This description is general in nature and is not intended to be an exhaustive list of all responsibilities. Other duties may be assigned as needed to meet company goals.
Minimum Requirements
6+ years’ experience providing administrative/executive support to corporate executives in a large organization
Critical Skills
High degree of flexibility, adaptability, confidentiality, discretion, diplomacy and tact
Ability to handle confidential information and exercise sound judgment is critical
Strong sense of urgency
Attention to detail – produces well thought-out, professional correspondence free of grammatical and spelling errors
Collaborative and team-based approach to problem solving
Highly proficient with MS Office (Outlook, Word, Excel. PowerPoint, One Drive and SharePoint across devices)
Highly proficient with Microsoft Teams, and occasional WebEx across multiple devices
Exceptional time and task management with ability to work on multiple tasks with demanding timelines
Event planning experience (small events)
Strong organizational and time management skills are necessary to prioritize assignments and multi-task
Professional, calm demeanor and presentation, with strong interpersonal skills, along with excellent verbal and written communication skills
Proficiency in Salesforce, Tableau, Outreach.io, highly preferred
Must be authorized to work in the US. Sponsorship is not available for this position
Education
HS Diploma, Vocational Training, Professional Certification or Equivalent
Bachelor’s or Associates degree is preferred
Physical Requirements
Remote work location – Houston or Las Colinas area preferred
Limited travel (less than 10%)
At McKesson, we care about the well-being of the patients and communities we serve, and that starts with caring for our people. That’s why we have a Total Rewards package that includes comprehensive benefits to support physical, mental, and financial well-being. Our Total Rewards offerings serve the different needs of our diverse employee population and ensure they are the healthiest versions of themselves. For more information regarding benefits at McKesson, please click here.
As part of Total Rewards, we are proud to offer a competitive compensation package at McKesson. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered.
Our Base Pay Range for this position
$28.78 – $47.96
McKesson is an Equal Opportunity/Affirmative Action employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.Qualified applicants will not be disqualified from consideration for employment based upon criminal history.
McKesson is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to Disability_Accommodation@McKesson.com. Resumes or CVs submitted to this email box will not be accepted.
Current employees must apply through the internal career site.
