Volato Inc. is currently hiring for an Executive Assistant to join our team in the greater Jacksonville/St. Augustine office. This person will work to support the daily operations of the executive team.
Volato, Inc. is a groundbreaking company in the private aviation industry. Our unique fractional jet ownership model with the Honda Jet has launched us into high gear expansion. With fifteen Honda Jets on order and an increasing geographical footprint, Volato offers an exciting opportunity for applicants seeking to build with us.
This position is a hybrid position, working a mixture of home office, onsite St. Augustine office, and the ability to travel with the executive team as necessary to perform duties as required.
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.
Responsibilities:
Field inbound communications – As needed to support CEO, COO, CFO and CCO.
Coordinate scheduling – Set up meetings based on cross-functional availability for both internal and external stakeholders.
Organize internal resources – Build out and maintain processes to keep files and office supplies organized and easily accessible.
Communicate policies and procedures – In support of HR and Legal departments as requested by executive team.
Facilitate executive-level operations – Book travel, submit expense reports and send communications for high-level staff as needed. Including taking minutes at meetings.
Email Management – Manage inboxes for C-Suite Executives as requested, including filing/archiving, ability to multi-task and handle different requirements which may be needed for different executives.
Strong attention to detail is required.
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Requirements:
Successful administrative assistant with verifiable work experience in high intensity startup entrepreneurial business. Must have multi executive management experience.
Strong organizational, communication, and time-management skills
Proven ability to work in a fast-paced environment
Positive, high-energy attitude
Resourcefulness, creativity, and problem-solving skill set
Familiarity with office equipment (i.e., printers, fax machines, projectors)
Proficiency in Microsoft Office (especially MS Excel and PowerPoint, Word, SharePoint, Teams), Volato is a paper free environment (as much as possible), so the ability to access and effectively use ALL Microsoft products is mandatory.
Must be local to St. Augustine or Surrounding area.
Volato, Inc. benefits include medical, dental, vision, life/add, STD and unlimited PTO.
