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Job Responsibilities : Operations Administrator, Remote

Salary : $56000 Per Year

Company : Aledade

Location : Remote US

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The Clinical Engagement Team (CET) is a dedicated group within the Office of the Chief Medical Officer (OCMO) leading the charge to connect meaningfully with Aledade partner practices. We are looking for an experienced
Operations Administrator to join our team. You will perform a variety of administrative tasks including scheduling meetings managing calendar conflicts sending routine correspondence assisting with agenda tracking and note-taking during meetings arranging travel logistics and building materials to support clinical engagement in markets.

For this position you should be able to use your organizational skills to facilitate the effectiveness of our Clinical Engagement Team as you collaborate with clients and colleagues in a fast-paced environment. You should also have excellent verbal and written communication skills. You will be directly supporting four senior members of the team and providing administrative support to a group of regional medical directors.


  • Manage calendars including internal and external commitments including clinical engagements with partner practices. Ensure that schedules are optimized to promote collaboration and efficiency. Resolve meeting conflicts proactively.
  • Track agendas ensure comprehensive notes and manage action items follow ups and tasks on an ongoing basis.
  • Send routine correspondence to partner practices on behalf of regional medical directors.
  • Assist with virtual meeting management (Zoom rooms Google Meet breakouts etc.).
  • Partner with cross-functional teams both within and external to the OCMO.
  • Arrange travel itineraries and coordinate travel arrangements (hotels car rentals flights etc.).
  • Prepare and submit expense reports.
  • Building content decks for clinical engagement in the market including pulling market and practice-specific data from Tableau.
  • Ad hoc projects and other duties as assigned.


  • One year of experience as a Administrative Assistant or Executive Administrative Assistant
  • Passionate about health care and interested in making a positive impact in the field
  • Ability to prioritize multiple concurrent activities
  • Excellent verbal and written communication skills
  • Strong organizational and time-management skills
  • Attention to detail and problem-solving skills
  • Excellent customer service and interpersonal skills
  • Strong intuition for exercising discretion and confidentiality
  • Working knowledge of Google Suite
All prospective hires will be required to demonstrate that they have been fully vaccinated including booster shots against COVID-19 with a COVID-19 vaccine for which the U.S. Food and Drug Administration has issued a license or an Emergency Use Authorization prior to mutually-agreed upon start date at Aledade unless they qualify for a medical or religious accommodation to this vaccination requirement.

If you are passionate about transforming the healthcare system into one that best serves the needs of patients doctors and society we’d love for you to join us!

Who We Are:
Aledade is a leader in population health that is using innovative value based solutions to transform the way physicians interact with their patients. We are on a mission to change healthcare for the better and solve complex problems within the healthcare system.

We follow the simple but radical idea that Aledade only succeeds when our partner practices succeed. From our cutting-edge technology platform to practice transformation services we provide physicians with everything they need to create and run an accountable care organization (ACO) revamping the way they practice and getting them back to where they should be: quarterbacking their patients’ health care!

Our customized solutions help clinicians in communities across America preserve their autonomy deliver better care to their patients reduce overall costs and keep independent physician practices flourishing.

What Does This Mean for You?
At Aledade you will be part of a creative culture that is driven by a passion for tackling complex issues with respect open-mindedness and a desire to learn. You will work with team members that bring a wide range of experiences interests backgrounds beliefs and achievements to their work united by a shared passion for public health and a commitment to the Aledade mission.

We’ve recently been recognized as a Top Workplace by The Washington Post Best Workplace in HealthCare & Biopharma Top 100 Best Small & Medium Workplaces Glassdoor Best Places to Work a Best and Brightest Companies to Work for in the Nation a Tech Tribune 10 Best Tech Startups in Maryland and Bethesda Best Tech for Good Best Workplaces for Millennials Best Workplaces for Women Best Workplaces for Parents Top Workplaces USA and a Healthcare Industry Top Workplace.

That’s because the things that matter to you also matter to us!

In addition to time off to support work-life balance and enjoyment we offer the following comprehensive benefits package designed for the needs of our full-time team-members:

Flexible work schedules and ability to work remotely available for many roles
Educational Assistant Program
Robust time off plan (21 days of PTO in your first year!)
Paid Volunteer Days
11 paid holidays
12 weeks paid Parental Leave for all new parents
6 weeks paid sabbatical
Health dental and vision insurance paid up to 80% for employees dependents and domestic partners
401(k) with up to 4% match
Stock options
Monthly cell phone stipend
Jeans everyday workplace
Gender neutral bathrooms
And more!

At Aledade we don’t just accept differences we celebrate them! We strive to attract develop and retain highly qualified individuals representing the diverse communities where we live and work. Aledade is committed to creating a diverse environment and is proud to be an equal opportunity employer. Employment policies and decisions at Aledade are based on merit qualifications performance and business needs. All qualified candidates will receive consideration for employment without regard to age race color national origin gender (including pregnancy childbirth or medical conditions related to pregnancy or childbirth) gender identity or expression religion physical or mental disability medical condition legally protected genetic information marital status veteran status or sexual orientation.

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